If there are manually enrolled students in your Moodle course, you will need to manually unenrol them. If not, these students will still receive email notifications through Moodle.

By using the PeopleSoft code, you can let PeopleSoft automatically enrol your students into your Moodle course. They will be enrolled one week before the PeopleSoft course start date, and unenrolled two weeks after the PeopleSoft course end date.

If you need them in longer than these dates, please email yliu@unitec.ac.nz with the course code and the new requested start and end dates.

Instructions:

1. Course Administration block > Edit settings
2. Enter the PeopleSoft course code in the PeopleSoft ID field
3. Click "Save changes" at the bottom

NB: Only one course on Moodle can use the same PeopleSoft ID.

Course enrolment or Programme enrolment?

1. Get the Peoplesoft ID from your Academic Administrator
2. Ensure the Peoplesoft ID is entered into your Moodle course

1. Click “Edit Settings” under the administration block
2. Enter your Peoplesoft ID into the Peoplesoft ID field
3. Scroll down and click on the “Save and Display” button

Guest access allows people who are not enrolled in your course, or even people who don't have Moodle accounts at all, to access your course page. This is not a way of enrolling students or teachers into your course.

Guests cannot participate in the course in any way (forums, assignments, etc) but they can view anything that an enrolled student can view.

Courses with guest access enabled are required to have a password set, with the possible exception of some programme or pathway "homepages". If you believe your programme or pathway requires a homepage with open access, you must get permission from Te Puna Ako and measures must be put in place to ensure sensitive data for students and staff are not made available to visitors from outside Unitec.

NB: enabling guest access (but without a password) gives Google access to your course. If you have sensitive or copyrighted material in your course, do not enable guest access. If you do want to enable guest access, make sure you have set a guest password.

The instructions below are for historical purposes.

Or choose "Guest access" from the "Add method" drop down menu if it isn't there already:

2. Click the edit icon to set a guest password:

3. Click "Save changes"

How to access a course as “Guest”

Step 1:

Follow the course link which your tutor gave to you, i.e:
moodle.unitec.ac.nz/course/view.php?id=12345

Step 2:

Click on the button: “Log in as a guest”

Step 3:

Enter the password which your tutor gave to you.

Step 4:

Click on the button: “Submit”

Tip:
It will be convenient if you bookmark this page.

Note:
Don’t let others know the password.

Manually enrolling staff into your Moodle course means that you as a teacher/course administrator search for and add each teacher, and have to then remove them later when they no longer need access. Please don't manually enrol any student. Students are enrolled automatically by PeopleSoft.

Instructions:

1. Course Administration block > Users > Enrolled users
2. Click "Enrol users" button
3. Choose role (teacher or non-editing teacher)
4. Search for user (type into search box, press Enter on keyboard)
5. Click the "Enrol" button by their name

Use this when you want to pull enrolments (student and teacher) from another course into your course.

NB: You must be a 'teacher' or higher level in both courses to set this up.

Instructions:

1. Go to the course you would like to pull the enrolments into
2. (Administration block) Course administration > Users > Enrolment methods
3. At the bottom of the list of existing enrolment methods there is a drop down menu "Add method". Select "Course meta link" from the menu.
4. Find the course you would like to pull the enrolments from in the drop down menu, or search the course name, then and click "Add method"

Done! Now all students from the other course will also be enrolled in yours. When they are unenrolled from the other course, they will also be unenrolled from yours.

Here is a list of Unitec programmes with their ID codes and school codes that provide these programmes:

Removing staff or students from your course works exactly the same.

You can remove staff and students who have been manually enrolled or self-enrolled.

You cannot remove students who have been enrolled by "external database" (PeopleSoft).

Staff or students enrolled by "course meta link" must be unenrolled from the source course to be unenrolled from yours.

Staff (or sometimes students) who are enrolled by "category enrolment" cannot be removed by you, as they have been assigned to their role at the category level to all courses in that category. If you feel that there are staff there by mistake, please contact your programme administrator or elearn@unitec.ac.nz to clarify.

Instructions for removing manually or self-enrolled students:

1. Course administration > Users > Enrolled users
2. Find the user you wish to unenrol and click the X to the very far right by their enrolment method information
3. Confirm that you wish to unenrol the user

Done!

Instructions for removing meta course enrolled users

1. Course administration > Users > Enrolled users
2. Check which course the users are being enrolled from
3. Go to that course and follow the instructions above for removing manually or self-enrolled users

This lets students enrol themselves in your course. You can put a password on so that not every student can just enrol.

NB: students who have self-enrolled must either unenrol themselves from the course when they are done, or the teacher must unenrol them manually. They will not be removed automatically when the course finishes.

Instructions:

1. Course administration > Users > Enrolment methods
2. Open the eye on self-enrolment and click the edit button, or add self-enrolment using the "Add method" drop down menu if it's not already there
3. Click the cog wheel to choose your settings, taking note of password if you want. Use the ? icon to clarify what any of the settings do
4. Click "Save changes"

(we recommend deleting guest access as this will make the 'Enrol me' button to be located in an obvious pace)