Tuesday, 16 April 2024, 3:08 AM
Site: Unitec Online
Course: Guide to Moodle (Guide to Moodle)
Glossary: Guide to Moodle

Upload a big file

We cannot recommend moodle for submissions of files of this size, file submission data is stored in the moodle database which is both very expensive and limited. This is in addition to potentially causing problems for the server when uploading and downloading files of this size

Our recommendation is that students share their files with you using OneDrive, this is a Microsoft service provided for students by Unitec, unlike moodle it is intended for file storage and sharing.

  1. Go to myportal.unitec.ac.nz in your browser.
  2. Sign in with your Unitec login and password details, students should use smithj07@myunitec.ac.nz format for their login.
  3. Click the blue and white “grid” icon in the top left (also known as the “waffle”).
  4. Once OneDrive loads in a new tab, you can drag files into the area where it says “Drag files here to upload”.
  5. Once uploaded right click on the file and select Share.
  6. Here you have a number of options about how to share your file, the easiest (but least secure) is to click “Copy Link” and paste that into an email to your lecturer.


    Alternatively click on the drop down and untick the box that says allow editing, then Apply, then “Copy Link”.



    There are also options for sharing for specific people, which is recommended for more security. But I will let you explore those options once you gain familiarity with sharing using the above steps.

Activities - Turnitin Marking

Groups - Restricting Access to Specific Groups

1. Click Turn editing on at the top right of your course page:


2. Click Edit settings to the right of the activity you want to restrict access to:


or

 Click Edit topic to the right of the section you want to restrict access to:


3. Under the Restrict access heading, click Add restriction.


4. Then click on the Group button.


5. Select the group that you want to restrict from accessing the assignment/section from the drop down menu.


6. You can shut off the eye if you want other students who are not in this group to see the warning: "Not available unless..."


7. Save changes.


Groups - Teaching in a shared course

This guide is about how teachers can teach in a shared course.

Has to be done by the team leader: 

  1. Edit course settings to allow the PeopleSoft ID to automatically enrol students (How to)
  2. Manually create groups. Your team should follow a ‘Group naming’ protocol like: “Joe Blogs’ Class 1 ”, then, add students to groups.
  3. Add sections with the same name as the group name to keep consistency.
  4. Restrict access to the relevant section, to a specific group.

Note:

  1. You don’t need Grouping anymore.
  2. ‘Shut the eye’ to hide the unnecessary warning which says ‘Not available unless..’
  3. If a teacher wants additional groups within their class, create and label them properly, for example, Class1a, Class1b….

 Has to be done by teachers:

  1. Add students into your own group(s)
  2. Add Resources/Activities in your own section and don't modify other teacher’s sections
  3. If you are using additional groups, you should set up 'Restrict Access' by following number 4 above. 

Note: 

Never manually enrol students.

Tidy up your course

This entry contains suggestions for how to tidy up your moodle course


1. If you’re not using it, delete it, or drag it to a hidden section
2. Put links into a Glossary or a Page (to reduce scroll of death)

Glossary features:

  • searchable by author /date / letter
  • alphabetical
  • make your own categories - or it can be updated by date 
  • your students to contribute their links (if you set up for this)
  • share with other teachers or keep to yourself / your class
  • can insert .pdf files
  • can link to words in forum entries

Page features:

  • name it whatever you want
  • edit it right there inside moodle
  • can curate the links i.e. describe what the link is and why students should access it (required reading / recommended reading / helpful for assessment 2 etc)
  • can copy and paste from MS Word doc into 'page', then don't have to delete docs and re-upload if out of date. 

3. Put files e.g PDF, Word or PPT into Folders (or Glossary) or do 5. below

Folder features:

  • name it whatever you want
  • can contain related files altogether eg all files for assessment 1, or topic 1 or week 1
  • reduces scroll of death


4. Videos and images

Put videos into a 'page' by either adding a link or inserting the embed code. Don't put the video on your course homepage, as it will take time to load.

Reduce your image size - otherwise, it will take time to load. 

5. Instead of uploading Word, Ppt, Excel etc files , use Office 365 and link from there.

Benefits:

  • you only update your file in Office365, and because it is linked into Moodle, students will see the update immediately. (check sharing permissions)

 6. Contact Te Puna Ako staff for help with how to do any of these steps (or search in the Guide to Moodle for the relevant word e.g. page/glossary)

..........

enjoy your tidy course!!


How to copy a Quickmarks

  1. open your Turnitin assignment link,
  2. then click on the QM icon which is a tick symbol, near top right corner of your screen
  3. select the QM set you want to share
  4. click on the arrow near top right corner
  5. choose export. (it will download as a .qms file). Don’t open it
  6. go to your email and compose an email to the person you want to share it with
  7. go to your downloads so you can attach the .qms file to your email
  8. send your email and then the recipient needs to import it (using the import arrow inside Turnitin)

If I change a question in the Question Bank, will it be changed in all the quizzes it appears in?

Yes, If you changed a question in the Question Bank, it will change in all the quizzes it appears in.

Questions really live in the Question Bank. When you add a question to the quiz, you are just making a link from the quiz to the question in the Question Bank.

So, you can add one question to many quizzes, and then if you edit it, it will change in all quizzes.

If you want to change any question, you have to:

  1. Duplicate the question in the Question Bank
  2. Edit the duplicated question in the Question Bank
  3. In Quiz, add the modified question from the Question Bank and remove the old question.
  4. The old question will stay in the Question Bank untouched and may exist in some other existing Quizzes, so you can leave it there if there’s nothing wrong with it. 
  5. If you do want to remove the old question from the Question Bank, you can. But it will only be removed from the list - actually, it will stay forever in the system under the checkbox ‘Also show old questions’.

What happens if you change the correct answer, but the Quiz has closed and the students have already been graded?

  • The changes will show in the Question Bank.
  • The past quiz result will remain untouched, even though the correct answer has been changed.
  • The ongoing quiz will be marked with the new correct answer.
  • You can also duplicate the question in the Question Bank, change the answer and add the new one in. This way, you leave everything in the past quiz as it was.

Turnitin file formats

To submit a paper to Turnitin, your paper must meet our requirements.  

Turnitin will currently accept the following file types to generate Originality Reports: 

  • Microsoft Word® (.doc / .docx)1
  • OpenOffice Text (.odt)2
  • Google Docs via Google Drive™ (.gdoc files are NOT acceptable)3
  • WordPerfect®  (.wpd)
  • PostScript (.ps/.eps)
  • Adobe® PDF4
  • Microsoft PowerPoint® (.pptx, .ppt, .ppsx, and .pps)5
  • Microsoft Excel® (.xls and .xlsx)6
  • HTML 
  • Rich text format (.rtf) 
  • Plain text (.txt)
  • Hangul Word Processor file (.hwp)

The paper being submitted must contain more than 20 words, must be under 20MB (or approximately one million characters), must not exceed 200 pages in length, and must not contain spaces in between every letter (l i k e  t h i s). 

Please note that we do not support:

  • Microsoft® Works (.wps) file types.
  • Apple Pages file types.
  • Spreadsheets created outside of Microsoft Excel (i.e. .ods).
  • GDOC files (.gdoc) which are just links to online Google Document files, but don't actually contain text or the document's content. Google Drive must be used to upload Google Docs.
  • Prezi Presentations
  • M-Files (.m format)

Therefore, if an unsupported word processor is being used, you may need to save the file as a TXT or RTF file in order to upload to Turnitin.

If a file format issue is occurring, please re-open the file in a word processor, and save the file again using the "save as" function and choosing a different format from the file type pull down menu (try RTF or TXT as they are the most "safe"). Occasionally content in document headers and footers can prevent a file from being accepted by the Turnitin service. If you encounter issues uploading a document that contains headers and footers, editing or removing the content may resolve the issue.

Footnotes: 

  1. Microsoft Word: We do not accept Microsoft Word 2007 macros-enabled (.docm) files (we do accept the standard .docx files). Whatever macro is encoded in the file is stripped away when submitted to Turnitin. For example, when using a "letter replacement macro," we strip the macro from the Wordfile, and whatever characters the student originally had in the file will appear (i.e. "a~"). Also, we do NOT accept password protected files.
  2. Open Office Text: Turnitin will not accept .odt files created and downloaded from Google Docs online. Turnitin will not accept ".doc" files created using OpenOffice since OpenOffice ".doc" files are not 100% Microsoft Word equivalent.
  3. Google Docs: GDOC files (*.gdoc) which are just links to online Google Document files, but don't actually contain text or the document's content are not supported. Google Drive must be used to upload Google Docs.
  4. Adobe® PDF: Turnitin will not accept PDF image files, forms, or portfolios. PDF files which do not contain highlightable text (e.g., a "scanned" file, which is often simply a picture of text) are unacceptable. PDF portfolio documents containing multiple files are not supported. 
  5. Microsoft PowerPoint: It is possible to submit PowerPoint files. Turnitin converts the PowerPoint slide deck into a static PDF, leaving all text and images in their original format but leaving out features such as presenter notes, embedded video, and animations. Text with visual effects is not supported, and it is recommended that any visual effects such as shadows and 3-D be removed prior to submitting to Turnitin
  6. Microsoft Excel: The version of the file that can be viewed in the Document Viewer will look the same as it would if the Excel file had been saved as a PDF and submitted to Turnitin. We highly recommend that users pay attention to the image preview provided in the single file submission to verify that the file is presented in an acceptable manner.  Users can adjust the way the file looks by editing the page setup and print area settings for the file prior to saving it and submitting it to Turnitin.  

Remove manually enrolled students

Manually enrolment has no effect on student accessibility to Unitec Moodle. Student enrollment is controlled by PeopleSoft only.

As an Editing Teacher role, you can manually enrol a user, it looks fine from your teacher’s view. But, it only works for Staff. Even a student's name appears in your participant list, they still can’t access your course, because their account is not activated yet. Even worse, the inactivated manually enrolled account will cause unpredict issues which will incur complaints to Unitec.  

Please remove all manually enrolled students to avoid any further issues.

Hide my email from other students

If you don't want other students in Moodle to see your email address, you can hide it:

1. Click on your profile photo at the top-right corner, then, click the "Profile" option from the drop-down menu.  



2. Click the "Edit profile" link.


3. Select the "Hide my email address from non-privileged users" option from the "Email display" drop-down menu. (non-privileged users means students, guests, visitors. Privileged users, such as teachers and managers, will always be able to see your email address.)


4. Save your changes by scrolling down the page and clicking the "Update profile" button.