All learner grades need to be input to Gradebook for ratifying.  Gradebook must be accurate because the results impact whether or not a learner can be awarded a qualification, affecting StudyLink. Check all grades are correct before ratification and publishing so they can be ratified.  

There can't be any missing grades in Gradebook. Ensure every ākonga has a grade for every assessment.

If a learner has an Assessment Concession (AC) granted, you must add this information to the comment box next to a DEF (Deferred) grade. This is a holding grade while the learner has extra time to complete an assessment. 

A DNC (Did Not Complete) can be input if a learner didn't submit a compulsory assessment or if a learner withdrew after 75% of the course was completed.  A DNC is counted as a fail grade.

A W (Withdrawal) grade shows that the learner officially withdrew after 10% from the course start date and before 75% of the course was completed. To be assigned a Withdrawal grade, the learner must have been officially withdrawn via the Change of Enrolment (COE) process. The W grade is system generated; it cannot be entered manually.


Reminder of how to access Gradebook. 


Once all the grades are input to Gradebook for all courses in the Programme, the grades will be ratified.  Following this, the Senior Quality Administrator (SQA) will publish the grades so that ākonga can see their results. If there are any missing grades, the results cannot be published.

Course grades need to be published within 15 working days of the course completion date. (You can check the exact date with your SQA.)

(See 'assessments' in the 'During' section of this Moodle site for more information about how to access Gradebook.)

Last modified: Wednesday, 16 August 2023, 12:17 PM